Amidas Hong Kong Limited (“Amidas”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what personal data we collect when you visit or use our website, why we collect it, how we use it, how we protect it, and how you can exercise your rights. This Policy applies to information collected through our website and related online services.

 

1. Personal data we collect

 

We may collect the following types of personal data when you interact with our website, attend events, register for newsletters, request information, or contact us:

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• Identity and contact information: name, job title, company, postal address, email address, telephone number.

• Transactional and event data: registration details, attendance records, payment records where applicable.

• Communications: enquiries, feedback, support requests and any attachments you send.

• Technical and usage data: IP address, browser type/version, device identifiers, pages visited, referral URLs, timestamps and related analytics data.

• Cookies and similar technologies (details in Section 4).

 

We collect this information when you voluntarily provide it (for example, by completing a form or sending us an email) or automatically when you use our website.

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2. Purposes of collection and legal basis

 

We collect and use personal data for purposes including but not limited to:

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• Providing, operating and improving our website, products and services.

• Processing event registrations, enquiries and bookings.

• Sending service-related communications and marketing materials where you have consented or where permitted by law.

• Administering recruitment and supplier engagement.

• Complying with legal and regulatory obligations.

• Aggregating usage statistics and performing analytics to help improve our services and security.

 

Where required by law, or where you have given consent, we will use your personal data accordingly. We will not keep your personal data for longer than necessary for the stated purposes.

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3. How we share and disclose personal data

 

We may share personal data with:

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• Our employees and authorised personnel who need access to perform their duties.

• Service providers, contractors and agents who support our operations (e.g., event organisers, email platforms, payment processors, cloud hosting, analytics providers). These third parties will only process data on our instructions and under confidentiality/security arrangements.

• Regulatory, legal or government authorities when required by law or to protect legal rights.

 

We do not sell your personal data to third parties for their own marketing purposes.

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4. Cookies, analytics and third-party technologies

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Our website uses cookies and similar technologies to enhance user experience and to collect technical and usage information. We may use first-party and third-party cookies for:

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• Essential site functionality (required).

• Performance and analytics (to understand how the site is used and to improve it).

• Marketing and advertising (where applicable and with your consent if required).

 

Third-party service providers (including analytics/search providers) may collect anonymous usage information on our behalf. Please review those providers’ privacy notices for details. For example, government websites note that independent contractors providing search or analytics may share anonymised data for traffic analysis—we follow the same transparency practice in disclosing the role of our vendors.

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You can manage cookie preferences through your browser settings; blocking certain cookies may affect site functionality.

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5. Security and retention

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We take reasonable technical and organisational measures to protect personal data against unauthorised or unlawful processing, accidental loss, destruction or damage. Access to personal data is limited to authorised personnel on a need-to-know basis.

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We retain personal data only for as long as necessary to fulfil the purposes described above, or as required by applicable laws and internal retention policies. When personal data are no longer required, we will securely delete or anonymise them.

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6. Your rights

 

Under the Personal Data (Privacy) Ordinance and applicable laws, you have rights including:

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• The right to request access to personal data we hold about you.

• The right to request correction of inaccurate personal data.

• The right to withdraw consent where processing is based on consent (subject to legal restrictions).

• The right to request erasure or restriction of processing in certain circumstances.

 

Requests to access or correct personal data should be made in writing and may be subject to a reasonable fee to cover administrative costs, where permitted by law. For more information about the Ordinance and your rights generally, see the official guidance of the Privacy Commissioner for Personal Data.

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7. Links to other websites

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Our website may contain links to third-party websites. This Privacy Policy does not apply to those sites. We are not responsible for the privacy practices, content or security of external websites. Please review the privacy notices of any site you visit.

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8. International transfers

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Where we transfer personal data to service providers or partners outside Hong Kong, we will take appropriate safeguards to ensure an adequate level of protection consistent with this Policy and applicable laws.

 

9. How to contact us

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If you have enquiries, requests to access or correct your personal data, or complaints about our privacy practices, please contact:

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Amidas Hong Kong Limited
Email: info@amidas.com.hk
(Please include your name, contact details, and details of the request.)

We will acknowledge and handle your request in accordance with applicable laws.

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10. Changes to this Policy

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We may update this Privacy Policy from time to time. When we make material changes we will post the updated Policy on our website with a revised “Last updated” date.

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11. Further information

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If you require more information about the Personal Data (Privacy) Ordinance or the rights available to you, please consult the Office of the Privacy Commissioner for Personal Data and other official guidance.